The student applicant is required to fill out the table below with estimates for costs incurred as a result of the proposed site exchange. There is no pre-set limit for site funding but unreasonable requests will be removed by the funding committee, resulting in the possible dismissal of the application. Students are encouraged to limit requested funding items to fall within the bounds of travel, lodging and incidental costs. The applicant is expected to research the costs of the trip and search for competitive pricing on lodging and airfare, as excessive prices will reduce the likelihood of approval by the funding committee. The typical Site Exchange Fellowship award given will be $1500 USD.
The line items of direct travel will include plane tickets or bus/train tickets when applicable. The sum of all cost items in this category is to be entered in the box beside cost item (1), as the equivalent in U.S. dollars. The applicant is expected to complete the explanation box by providing pertinent information including (but not limited to) the departure and arrival details, the form of travel used, travel company used (when applicable), and corresponding individual costs (in U.S. dollars) of each item included in the final sum (1).
The line items included in the lodging category will include all necessary housing needs incurred during the time period beginning with the night of the arrival date and ending the night before the departure date. The sum of all cost items in this category is to be entered in the box beside cost item (2), as the equivalent in U.S. dollars. The applicant is expected to complete the explanation box by providing pertinent information including (but not limited to) duration of stay, location and cost per night (in U.S. dollars) of each item included in the final sum (2).
The full amount requested will be the sum of the totals from (1), (2) and (3) in U.S. dollars. It is recognized that this final sum is an estimate taken to be the maximum total requested by the applicant for the proposed site visit.
Click on the link at the top of the page to see an example of a completed Request for Funds application.
Name of Student Visitor*
Institution of Student Visitor *
Name of Host*
Institution of Host*
Dates of visit (MM/DD/YYYY)*
through (MM/DD/YYYY) *
(1) Direct travel (Ex: plane ticket) ($US dollar)*
Direct travel explanation*
(2) Lodging ($US dollar)*
Lodging explanation*
(3) Incidentals ($US dollar)*
Incidentals explanation*
Full amount requested ($US dollar) Add (1), (2) and (3)*
